GDPR Commitment Statement
The General Data Protection Regulation (GDPR) has made large-scale changes to how personal data can be handled. As part of this regulation you now have more rights than ever over your data. At Xact Placements we are committed to upholding these rights. We have updated our policies and processes to ensure that we respect the rights of the data subjects and meet our responsibilities outlined by GDPR.
Steps we have taken to prepare for GDPR
- We have audited our database and deleted all contacts who we haven’t received any correspondence from in the last 7 years.
- We have improved the process for accessing, updating or removing the information that Xact Placements holds. If you would like to remove yourself from our mailing list you can now use this form on our website.
- We have reviewed our data security to ensure that we are holding personal information safely and securely.
Recruitment is a data driven industry and at Xact we deal with personal data every day. We use a multitude of sources, such as job-boards and social media, to ensure that we can find the best candidates and the ideal jobs. As we are committed to ensuring that we are respecting the rights and wishes of job seekers and employers we took this opportunity to re-access these sources and how the information is collected. We have made sure that our employees understand what can be done with your information.
XACT Placements Ltd. is committed to ensuring that your privacy is protected. If you are asked to provide information by which you can be identified then it will only be used in accordance with this privacy statement.
XACT Placements Ltd. may change this policy from time to time by updating this page. You should check this page before providing any new information to ensure that you are happy with any changes. These updates will not retroactively affect any data that you previously provided while using this site without informing you of these changes.
This policy is was last updated on 14/05/2018.
Our contact details
XACT Placements Limited.
Postal Address: 30 Queens Road, Reading, RG1 4AU
Contact Number: +44 (0)118 959 2002
Email address: firstname.lastname@example.org
Company website: https://www.xactplacements.co.uk/
View our contact page for more information.
Accessing and updating your personal information
If you would like to access, or have us remove, any identifiable personal data that we have collected on you please get in contact with us using the contact details outlined on this page.We will aim to comply with your wishes as soon as possible unless we have to keep that information for legitimate business or legal reasons.
We do maintain backups of our information to protect it from accidental or malicious deletion. We cannot ensure that your information will be fully removed from these backups as that would compromise their integrity. These backups are taken daily and retained for a minimum of 14 days.
If you would like to opt out of receiving emails from us you can fill in the form on the unsubscribe page of our website: https://xact.balloonhost.co.uk/unsubscribe/.
Job applications made through this site
This website collects personal data of candidates for the purpose of processing a job application. We ask that these candidates provide an email address and name as well as a CV. The candidate may also provide a cover letter explaining why they think they would be a good fit for the role. This information is used to assess and contact the candidate. We may use any information voluntarily provided within the CV (linkedin profile, telephone number, email address etc.) to contact the candidate.
We may share the contents of the CV and cover letter with the employers. Any identifiable information will be removed before sharing this information with employers.
The candidate may opt-in to being put forwards for other roles that Xact thinks that they may be interested in. If the candidate chooses to opt in then their information will be used to assess and contact the candidate for other job opportunities.
This information is added to our candidate database to assist in processing the application. If we decide not to contact the candidate then they will not be added to our database and their information will not be retained beyond 6 months.
This website collects personal data of job seekers who wish to be added to our candidate database. This information is used to assess the job seekers suitability for a wide range of roles. Job seekers are asked to provide an email address, name and a copy of their CV. We may use any contact information voluntarily provided within the CV (linkedin profile, telephone number, email address etc.) to contact the job seeker. This information is added to our candidate database.
Submit a job
This website collects information about employers who are looking for candidates. We require the name and email address of the employer and also request information about the job role. This information is used to contact the employer and to assess the role that has been submitted. We may also contact the employer about other roles they may be looking to fill.
As well as the itemised forms mentioned above we may add additional forms onto this site. Any information submitted within these forms will send a message to a member of our team via email. The intended use of any information provided through these forms is clearly displayed to the on the form.
Some information requested on these contact forms is mandatory. These mandatory fields are required to fulfil the intended purpose of the form. If you are not comfortable submitting all of the information requested by the form then please get in contact using our contact details on this page.
Period for which the personal data will be stored
Any information submitted on this site is retained for seven years after the last contact between Xact Placements Limited and the subject to assist us in assessing candidates or employers. We specialise in tech sector job roles and the average duration for a job in this sector is five years. Due to this statistic we are confident in saying that the majority of subjects who will want to get in contact with us again will make contact within seven years. If a subject hasn’t been in contact in this time then their information will be deleted from our database.
Collection of general data and information
This website collects a series of general data and information when transmitting a website. This general data and information are stored in the server log files. We may collect this information about visitors to this site:
- the browser types and versions used
- the operating system used by the accessing system
- the website from which an accessing system reaches our website (referrers)
- the date and time of access to the site
- the Internet protocol address (IP address) of the accessing system
- any other similar data and information that may be used in the event of attacks on our information technology systems.
This information is not used to draw any conclusions about the user. This information is needed to deliver the content of our website correctly, optimize the content of our website as well and provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. The anonymous data of the server log files are stored separately from all personal data provided by a user.
On this website we use Google Analytics to track user behaviour. This service tracks how users find this website (the referrer), information about the device used to visit this site and information about what pages are viewed and for how long. Additionally specific user behaviour on the site, such as links being clicked or images being viewed, can also be tracked. This information is used to help optimize this website and improve the user experience. To opt-out of Google Analytics, both on this site and others, you may install the google analytics opt-out browser addon https://tools.google.com/dlpage/gaoptout.
More information about google analytics can be found here https://www.google.com/intl/en/policies/privacy/.
Users may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the user deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
On our blog we have integrated an Instagram feed. Instagram is a service which allows users to share photos and videos, as well as disseminate such data in other social networks. If the user is logged in on Instagram then information about them visiting pages on our site with the Instagram feed installed will be transmitted to Instagram. This information is collected through the Instagram component and is associated with the respective Instagram account of the user. Xact Placements Limited does not have any access to this information. If such a transmission of information to Instagram is not desirable for the user, then he or she can prevent this by logging off from their Instagram account before visiting our site.
At Xact Placements we use software to help assist in placing individuals. This software helps us to match candidates with employers. This software doesn’t make any decisions on subjects without being reviewed by a member of our team first.
Where we store your data
All information submitted to this site is stored within the EEA. Our data centres are based in the United Kingdom. If we move any information outside of the EEA it will only be transferred to countries that have an agreement with the United Kingdom and/or European Union, such as the Safe Harbour or Privacy Shield agreements.